Our Annual Meeting brings together physicians, PAs, and other stakeholders to decide policy at MSV’s House of Delegates, receive CME credits, honor fellow physicians, attend the MSV Foundation’s Annual Physicians’ Gala, and more. See the full schedule below.
| Welcome Desk Hours | 1:30-3:00 PM | Registration-4th Floor | |
| MSV Board of Directors Meeting | 2:00-5:30 PM | Main Salons FGH | MSV Board Members and Invited Guests ONLY. |
| Exhibitor/Sponsor Move in | 3:00-5:00 PM | Main Salons ABC and Main Ballroom Foyer | |
| MSV Board of Directors Dinner | 6:30-9:30 PM | Offsite: The Harbor Club (Waterside) | MSV Board Members and Invited Guests ONLY. |
| Dinner on your own | n/a | n/a |
| Welcome Desk Hours | 6:30 AM-4:30 PM | Registration-4th Floor | |
| Breakfast | 7:00-8:30 AM | Main Salons ABC | |
| Medical Student Posters’ Displayed | 7:00 AM-4:00 PM | Main Salons ABC and Main Ballroom Foyer | |
| Virginia AMA Delegation Meeting (Breakfast Provided) | 7:00-8:00 AM | Momentum 2 | Virginia Delegation and Invited Guests ONLY. |
| Exhibitor/Sponsor Tables Open | 7:30 AM-4:00 PM | Main Salons ABC and Main Ballroom Foyer | |
| Advocacy Committee Meeting | 8:00 – 9:00AM | Energy | Advocacy Committee Members and Invited Guests ONLY. |
| Delegate Orientation and Reference Committee Training Q&A | 8:00-9.00AM | Paul Fraim Center For Excellence | Open to any delegate or alternate delegates serving in the House of Delegates AND any delegate or alternate delegate serving on a Reference Committee. |
| MSV Nominating Committee Meeting | 8:00-10:00 AM | Ghent | Nominating Committee and Invited Guests ONLY. |
| Guest Speaker: Dr. William Harp | 9:00-9:45 AM | Paul Fraim Center For Excellence | Lessons Learned from the Board of Medicine presented by Dr. William Harp |
| Credentials | 9:00-11:00 AM | Main Ballroom Foyer | All delegates must be credentialed prior to the opening of the House of Delegates. |
| Rules Committee Meeting | 9:15-9:45 AM | 1783 | Rules Committee Members ONLY. |
| Tellers Committee Meeting | 9:15-9:45 AM | Imagination | Tellers Committee Members ONLY. |
| House of Delegates-First Session | 10:00 AM -12:15 PM | Main Salons DE | Open to all delegates, alternates, and MSV Members. |
| Guest Speaker(s) (Lunch provided) | 12:15-1:00 PM | Main Salons FGH | Dr. Cameron Webb, on behalf of the Spanberger for Governor Campaign |
| Reference Committees (1-2 held consecutively-15 minute break between each) | 1:00-5:00 PM | Main Salons DE | Hearing of resolutions. Open to delegates, alternates, and any MSV Member. |
| Afternoon Snack Break | 2:00-2:30 PM | Main Salons ABC | |
| Reference Committee Executive Sessions-RC 1-3 | 5:00-7:00 PM | Main Salons DE | Reference Committee Members ONLY. |
| President’s Reception | 6:00-7:00 PM | Main Ballroom Foyer | Join your colleagues for a reception honoring Dr. Joel Bundy |
| Resident Engagement Program: Breakouts & Speed Networking | 6:30-9:00 PM | xchg 3-5 and Exchange area/foyer | 6:30–8:00 PM: Exclusive access to a Certified Financial Planner, insurance specialists, and contract experts to help you prepare for life after residency.
8:00–9:00 PM: Networking with MSV leaders to discuss their career paths, leadership experience, and insights on practicing medicine in Virginia.
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| Dinner on your own | n/a | n/a | |
| The Cocktail Clinic | 9:00-11:00 PM | Grain Rooftop Bar | Sponsored by Patient First |
| Welcome Desk Hours | 6:30 AM-12:00 PM | Registration-4th Floor | |
| Breakfast | 7:00-8:30 AM | Main Salons ABC | |
| PA Section Meeting | 7:00-8:00 AM | Imagination | Open to MSV Physician Assistants. |
| MSVPAC Annual Meeting | 7:30-8:00 AM | Ghent | MSVPAC Board Members and Invited Guests Only. |
| Exhibitor/Sponsor Tables Open | 8:00-11:30 AM | Main Salons ABC and Main Ballroom Foyer | |
| Medical Student Posters’ Displayed | 8:00-11:30 AM | Main Salons ABC and Main Ballroom Foyer | |
| MSV Foundation Annual Meeting | 7:45-8:30 AM | Momentum | MSVF Current and Former Board Members and Invited Guests ONLY. |
| Educational Session (CME to be provided) | 8:45-11:30 AM | Main Salons DE | Leading Transformative Change: A Human-Centered Design Approach to Change Management Garret Westlake – Vice Provost for Innovation and Strategic Design, VCU da Vinci Center |
| Academic Deans Forum | 9:30-11:30 AM | Energy 1 | |
| Morning Snack Break | 10:00-10:30 AM | Main Salons ABC | |
| Exhibitor/Sponsors Dismantle Tables | 11:30 AM-12:00 PM | Main Salons ABC and Main Ballroom Foyer | |
| Lunch for Exhibitors and MSV Staff | 11:45 AM-12:30 PM | Main Salons ABC | |
| D1 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Energy 2 | |
| D2 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Main Salon F | |
| D3 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Main Salons G | |
| D5 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | xchg. 5 | |
| D6 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Main Salon H | |
| D7 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Momentum | |
| D8 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | xchg. 3 | |
| D9 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Energy 1 | |
| D10 MSV District Caucus (Lunch provided) | 11:45 AM-1:15 PM | Ghent | |
| Medical Student Poster Symposium – Q&A with the Author | 1:15-2:15 PM | Main Salons ABC and Main Ballroom Foyer | |
| MSVPAC Event: Sailing | 1:30-4:00 PM | Sail Nauticus | |
| MSV Medical Student Section Meeting | 3:00-4:00 | Main Salons DE | |
| Gala check-in open (4th Floor) | 4:30-5:20 PM and 6:15-6:30 PM | Registration-4th Floor | |
| Inaugural Ceremony Rehearsal | 4:45-5:30 PM | Paul Fraim Center For Excellence | Former MSV Presidents and MSV Board of Directors (Officers & Directors) Only |
| Inaugural Ceremony | 5:30-6:15 PM | Main Salons ABC | Dr. Mark Townsend of Richmond will be inaugurated as the new MSV President. Join us in welcoming Dr. Townsend |
| Gala check-in open (3rd Floor) | 6:00-11:00 PM | Registration-3rd Floor | |
| President’s & Physicians’ Reception | 6:00-7:15 PM | Granby Foyers | Join your colleagues for a reception, following the Inauguration of Dr. Townsend. |
| MSV Foundation Physicians’ Gala | 7:15-11:00 PM | Granby Ballroom | Ticketed Event
Theme: Denim and Diamonds – Break out your Boots and Bowties! Attire: Denim, Diamonds, Boots and Bowties. Dress is Black Tie Optional or Costumes. Dress in country attire, if desired. Denims will be allowed, plus fringe and rhinestones. |
| Breakfast | 6:45-8:30 AM | Main Ballroom Foyer | |
| Credentials | 7:00-9:00 AM | Main Ballroom Foyer | All delegates must be credentialed prior to the opening of the House of Delegates. |
| House of Delegates-Second Session (Amendment Desk) | 8:00 AM-12:00 PM | Main Salons DE | Open to all delegates, alternates, and MSV Members. |
| MSV Board of Directors Briefing | Upon adjournment of the House | Main Salons DE | 2025-2027 MSV Board Members ONLY. |
Friday, October 24 – Sunday, October 26, 2025
Hilton Main | Norfolk, VA
