Our Annual Meeting brings together physicians, PAs, and other stakeholders to decide policy at MSV’s House of Delegates, receive CME credits, honor fellow physicians, attend the MSV Foundation’s Annual Physicians’ Gala, and more. See the full schedule below.
| MSV Board of Directors Meeting | 2:00-5:30PM | Shenandoah | MSV Board Members and Invited Guests ONLY. |
| Exhibitor/Sponsor Move in | 5:30-7:30PM | Roanoke Ballroom | |
| MSV Board of Directors Dinner | 6:30-9:30PM | Garden Courtyard (Weather Backup-Roanoke AB) | MSV Board Members and Invited Guests ONLY. |
| Dinner on your own | n/a | n/a |
| Welcome Desk Hours | 7:00AM – 4:30PM | Crystal Court Coat Check | |
| Exhibitor/Sponsor Tables Open | 7:00AM – 4:30PM | Roanoke Ballroom | |
| Breakfast with exhibitors and sponsors | 7:00 – 8:30AM | Roanoke Ballroom | |
| Virginia AMA Delegation Meeting (Breakfast Provided) | 7:00 – 8:00AM | Jefferson Boardroom | Virginia Delegation and Invited Guests ONLY. |
| Advocacy Committee Meeting | 8:00 – 9:00AM | Pocahontas | Advocacy Committee Members and Invited Guests ONLY. |
| Delegate Orientation and Reference Committee Training Q&A | 8:00 – 9:00AM | Appalachian | Open to any delegate or alternate delegates serving in the House of Delegates AND any delegate or alternate delegate serving on a Reference Committee. |
| MSV Nominating Committee Meeting | 8:00 – 10:00AM | Shenandoah B | Nominating Committee and Invited Guests ONLY. |
| Beverage and Snack Station | 8:30AM – 5:00PM | Roanoke Ballroom | |
| Credentials | 9:00 – 11:30AM | Crystal Foyer | All delegates must be credentialed prior to the opening of the House of Delegates. |
| Rules Committee Meeting | 9:15 – 9:45AM | Jefferson Boardroom | Rules Committee Members ONLY. |
| Tellers Committee Meeting | 9:15 – 9:45AM | Madison | Tellers Committee Members ONLY. |
| House of Delegates-First Session (Amendment Desk) | 10:00 – 11:30AM | Crystal Ballroom | Open to all delegates, alternates, and MSV Members. |
| Suck It Up Buttercup Showing w/ Q&A w/ Director/Producer (Lunch provided) | 11:30AM – 1:30PM | Washington Lecture | |
| Reference Committees (1-2 held consecutively-5 minute break between each) | 1:30 – 4:30PM | Crystal Ballroom | Hearing of resolutions. Open to delegates, alternates, and any MSV Member. |
| Reference Committee Executive Sessions-RC 1-2 | 4:30 – 7:00PM | Crystal Ballroom | Reference Committee Members ONLY. |
| President’s Reception | 6:00 – 7:00PM | Garden Courtyard (Weather Backup-Roanoke Foyer) | Join your colleagues for a reception honoring Dr. Mark Townsend |
| Resident Engagement Program: Breakouts | 6:30 – 9:00PM | Monroe, Wilson, Harrison/Tyler, Social-aka | |
| Dinner on your own | n/a | n/a | |
| The Cocktail Clinic hosted by….. | 9:00 – 11:00PM | Commonwealth Lounge & Courtyard |
| Welcome Desk Hours | 7:00 – 11:30AM | Crystal Court Coat Check | |
| Exhibitor/Sponsor Tables Open | 7:00 – 11:30AM | Roanoke Ballroom | |
| Breakfast with exhibitors and sponsors | 7:00 – 8:30AM | Roanoke Ballroom | |
| Medical Student Posters’ Displayed | 7:00AM – 2:30PM | Crystal Foyer & Crystal Court | |
| PA Section Meeting | 7:00 – 8:00AM | Monroe | Open to MSV Physician Assistants. |
| MSVPAC Annual Meeting | 7:30 – 8:00AM | Appalachian | MSVPAC Board Members and Invited Guests Only. |
| MSV Foundation Annual Meeting | 7:45 – 8:30 AM | Mill Mountain | MSV Foundation Board Members and Invited Guests Only. |
| Beverage and Snack Station | 8:30AM – 12:00PM | Roanoke Ballroom | |
| Educational Session (CME to be provided) | 8:45 – 11:30AM | Crystal Ballroom | Topic: TBD |
| Academic Deans Forum | 9:30 – 11:30AM | Blue Ridge Boardroom | |
| Exhibitor/Sponsors Dismantle Tables | 11:30AM – 12:30PM | Roanoke Ballroom | |
| Lunch for Exhibitors and MSV Staff Only | 11:30AM – 12:30PM | Crystal Foyer | |
| D1 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Taylor | |
| D2 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Appalachian | |
| D3 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Shenandoah | |
| D5 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Madison | |
| D6 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Pocahontas | |
| D7 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Wilson | |
| D8 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Alleghany | |
| D9 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Jefferson Boardroom | |
| D10 MSV District Caucus (Lunch provided) | 11:45AM – 1:15PM | Monroe | |
| Gala pre check-in open | 12:15 – 2:00PM | North Entry | |
| Medical Student Poster Symposium – Q&A with the Author | 1:15 – 2:30PM | Crystal Foyer & Crystal Court | |
| Tai Chi and relaxation/meditation | 1:30 – 2:30PM | Harrison/Tyler | |
| MSVPAC’s Magic City Cuisine Caucus | 1:30 – 4:00PM | Meeting Point: Hotel Roanoke Lobby | Ticketed Event |
| RFS Section Meeting | 3:00 – 3:45PM | Mill Mountain | |
| MSV Medical Student Section Meeting | 3:00 – 4:00PM | Crystal Ballroom | |
| Gala check-in open | 4:30 – 5:15 AND 6:15 – 7:00 PM | Lower Level Foyer | |
| Inaugural Ceremony Rehearsal | 4:45 – 5:30PM | Monroe | Former MSV Presidents and MSV Board of Directors (Officers & Directors) Only |
| Inaugural Ceremony | 5:30 – 6:15PM | Washington Lecture | Dr. Art Saavedra of Richmond will be inaugurated as the new MSV President. Join us in welcoming Dr. Saavedra |
| Gala check-in open | 5:30 – 7:15PM | North Entry | |
| President’s & Physicians’ Reception | 6:00 – 7:15PM | Roanoke Foyer & North Entry | Join your colleagues for a reception, following the Inauguration of Dr. Saavedra |
| MSV Foundation Physicians’ Gala | 7:15 – 11:00PM | Roanoke Ballroom | Ticketed Event |
| Breakfast | 6:45 – 8:30AM | Crystal Foyer | |
| Credentials | 7:00AM – 12:00PM | Crystal Foyer | All delegates must be credentialed prior to the opening of the House of Delegates. |
| House of Delegates-Second Session (Amendment Desk) | 8:00AM – 12:00PM | Crystal Ballroom | Open to all delegates, alternates, and MSV Members. |
| Beverage and Snack Station | 8:30AM – 2:00PM | Crystal Foyer | |
| MSV Board of Directors Briefing | Upon adjournment of the House | Crystal Ballroom | 2026-2028 MSV Board Members ONLY. |
Friday, October 16 – Sunday, October 18, 2025
The Hotel Roanoke | Roanoke, Virginia
