May 28, 2019

MSV has worked with stakeholders for many years on ensuring that the Electronic Death Registry System (EDRS) is as user friendly as possible, prior to it being mandated for use.  Due to our efforts, the EDRS is now ready for widespread use, which will facilitate and streamline the death certificate process in Virginia.  During the 2019 General Assembly session, SB1439 (McClellan) & HB2445 (Wilt) passed requiring all death certificates to be filed electronically, with a phased in registration process:

  • By July 1, all hospitalists, medical directors of nursing homes, and anyone practicing emergency medicine must be registered and begin using EDRS
  • By October 1, anyone practicing internal or family medicine must be registered and begin using EDRS
  • By November 1, anyone practicing oncology or general surgery must be registered and begin using EDRS
  • By December 1, all other practitioners who sign death certificates must be registered and begin using EDRS.

This applies to physicians, nurse practitioners, and physician assistants. The EDRS is free, allows one to assign a designee to handle certificates, and is easy to use. You can find more information on the EDRS on the Virginia Department of Health’s website, including FAQ and training videos.